Certificate II Secretarial Studies

Course Description for Certificate II Secretarial Studies

Certificate Module II in Secretarial Studies (KNEC)

The Certificate Module II in Secretarial Studies is the second stage of the modular KNEC Secretarial Studies programme and is designed to deepen the practical and professional office skills acquired in Module I. The course is examined and certified by the Kenya National Examinations Council (KNEC) and is taught strictly in line with the official national syllabus.

At Uwezo College, Certificate Module II focuses on advanced document processing, higher shorthand competence, professional communication, office administration, and modern ICT applications, preparing learners for competitive secretarial, clerical, and administrative roles in today’s dynamic work environments.

Entry Requirements (As Per KNEC Guidelines)

To be admitted into Certificate Module II in Secretarial Studies, a learner must have:

• Successfully completed Certificate Module I in Secretarial Studies (KNEC).

This module is ideal for learners who already possess basic office and clerical skills and are ready to advance to a higher level of professional competence.

Examining Body & Typical Duration

• Examining Body: Kenya National Examinations Council (KNEC)
• Typical Duration: 12 months (1 academic year

Assessment is conducted through continuous institutional assessments, practical examinations, and final KNEC national examinations.

Course Overview / Curriculum (KNEC-Aligned Units – Module II)

Certificate Module II equips learners with intermediate secretarial, administrative, and office technology skills required for efficient office operations. Under the Module II syllabus, learners typically study the following core units:

• Computerized Document Processing II – advanced word processing, mail merge, reports, and professional office documentation
• Shorthand II – higher-speed shorthand writing and transcription
• Information Communication Technology II (ICT II) – intermediate computer applications and office software
• Communication Skills II – professional communication for business and office environments
• Office Procedures and Administration – advanced office operations, filing systems, records management, and workflow
• Bookkeeping for Secretaries – basic accounting records and financial documentation used in offices
• Business Law / Commercial Studies – legal principles affecting office operations and business
• Entrepreneurship Education – self-employment skills for secretarial and administrative services

The training is highly practical, focusing on real office simulations, typing and transcription exercises, document preparation, and administrative workflows.

Modes of Delivery at Uwezo College

Uwezo College offers the Certificate Module II in Secretarial Studies through four flexible learning modes:

1. Physical Learning: Full-time classroom and computer lab training with hands-on practice.
2. Online / Blended Learning: Online theory with scheduled on-campus practical sessions.
3. Distance / Modular Learning: Flexible home-based study supported by digital materials and practical blocks.
4. Part-Time Learning: Evening and weekend classes for working students.

All learning modes strictly comply with the KNEC teaching and assessment framework.

Career Opportunities After Completion of Module II

Graduates of Certificate Module II in Secretarial Studies can work in a variety of office and administrative support roles, including:

• Secretary / Personal Assistant (Junior Level)
• Administrative Assistant
• Office Clerk / Records Clerk
• Receptionist / Front Office Executive
• Data Processing Clerk
• Customer Service Assistant
• Office Assistant in public and private organizations

Learners can also progress to Certificate Module III or the Diploma in Secretarial Studies, in line with KNEC progression guidelines.

Why Study Secretarial Module II at Uwezo College

• Teaching strictly follows the official KNEC Secretarial Studies Module II syllabus
• Well-equipped computer laboratories for document processing and ICT training
• Highly qualified tutors with real industry experience
• Strong emphasis on hands-on practical office skills
• Flexible four-mode learning system
• Continuous academic guidance and KNEC examination support
• High employability focus and smooth transition to higher levels